Receptionist

Job information Receptionist from the Company Jll, this latest Receptionist job vacancy is located in the city Singapore. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Receptionist field have been opened and published up to the specified time.

Role And Responsibilities

Overall Role

The Receptionist will assist the Soft Service Lead with receptionist and administrative services to the on-site team.

Major Responsibilities

Client/Stakeholder Management

Provide superior customer service to meet on-site client's expectations

Site Operations Management

Responsible for handling incoming and outgoing calls including distribution of any messages. Receive, inform and guide visitors including co-ordination with Client employees. Responsible for management, maintenance and upkeep of the front office/ reception area - clean and presentable at all times Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team Maintain conference room booking schedules to maximize efficient use of space Receive and dispatch couriered items Participate as a key team member in responses to emergency situations Co-ordinate and assist Client with local office events Consolidate information & generate reports, letters, communications & documents as required by management Raise Purchase Orders (POs) to the vendors/suppliers upon receiving approval from the client, ensure POs are issued and received by the vendors timely with proper records and documentation. Manage small purchase items and stock requirements including the co-ordination of goods delivery & payment. Other duties as reasonably directed by the Reporting Manager or Senior Account Management Achieve Key Performance Indicators and Service Level Agreement targets

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience

ITE certification in Business Administration/ Commerce/Finance or admin 1 to 2 years working experience Strong PC literacy and proven ability to manage daily activities using various systems, including the internet, e-mail functions & all aspects of Microsoft Office.

Critical Competencies for Success

Firm First Mind-set

Able to cooperate and work well with others to meet targets Support the team effectively as and when needed Proven ability to commit to flawless execution while complying with firm's procedures and standards

Client Focus & Relationship Management

Able to interact with the general client staff & vendors with ease Ability to manage conflict and conflicting priorities Demonstrates ability to work with vendors to deliver efficient services Demonstrates proactive & professional approach to customer service Has a customer-oriented attitude

Other Personal Characteristics

Pleasant Disposition Sound inter-personal skills /team player with client facing capabilities. Self-starter with 'Can do' attitude. Enthusiasm and willingness to learn/take responsibility Good written & oral communication skills Well -organised with the ability to co-ordinate, prioritise and manage under pressure

KEY STAKEHOLDERS

Client staff Specialized vendor staff

REPORTING TO

Soft Service Lead