Executive Secretary

Job information Executive Secretary from the Company Ngai Chin Construction Pte Ltd, this latest Executive Secretary job vacancy is located in the city Singapore. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Secretary field have been opened and published up to the specified time.

Provide full secretarial and administrative support to the Management team, including managing appointments, calendars, meetings and travel arrangements, management expenses and claims. Coordinate meetings with internal departments, business partners and external stakeholders. Handle confidential documents and sensitive business information with the highest level of discretion.

• Manage appointments, calendars, meetings and travel arrangements, and management expenses and claims

• Coordinate meetings with internal departments, business partners and external stakeholders

• Prepare and format correspondence, reports, presentations, meeting agendas and minutes

• Handle confidential documents and sensitive business information with discretion

• Assist in coordinating management projects, business activities and special assignments

• Manage incoming calls, emails and correspondence on behalf of the CEO

• Arrange local and overseas business travel, accommodation and transportation

• Liaise with internal departments and external parties to facilitate effective communication and coordination

• Perform other ad hoc duties as assigned by the Management members

• Diploma or Degree in Business Administration, Secretarial Studies or a related discipline

• Minimum 2-3 years of relevant experience in executive secretarial or personal assistant roles, preferably supporting senior management

• Proficient in basic AI skills, Microsoft Office applications, including Word, Excel and PowerPoint

• Strong organisational, time-management and multitasking skills

• Able to work independently, take initiative and handle tasks with minimal supervision

• Professional and able to maintain strict confidentiality

• Good interpersonal skills with the ability to liaise effectively with people at all levels

• Flexible and willing to work beyond normal office hours when necessary to meet the CEO's schedule