Administrative & Executive Assistant

Job information Administrative & Executive Assistant from the Company Hanlin International Education Pte. Ltd, this latest Administrative & Executive Assistant job vacancy is located in the city Singapore. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Administrative field have been opened and published up to the specified time.

岗位名称 | Job Title: 行政及老板助理 | Administrative & Executive Assistant to Director

直属上司 | Reporting To: 董事 / 老板 | Director

一、岗位职责 | Key Responsibilities1. 老板日常事务协助 | Executive Assistance

• 直接对接老板，协助处理日常工作安排及各项事务。

  Liaise directly with the Director to assist with daily work arrangements and business matters.

• 协助安排老板的日程、会议、商务预约及重要事项提醒。

  Manage the Director's schedule, meetings, business appointments, and important reminders.

• 根据老板的要求，准备会议资料、工作文件、报告及相关业务材料。

  Prepare meeting materials, working documents, reports, and business-related materials as required.

• 及时向老板汇报工作进度、重要事项及待处理问题。

  Provide timely updates to the Director on work progress, important matters, and outstanding issues.

2. 工作任务跟进与执行 | Task Coordination and Follow-up

• 记录、整理并跟进老板交办的各项工作任务，确保按时完成。

  Record, organise, and follow up on tasks assigned by the Director to ensure timely completion.

• 根据工作优先级协调任务安排，并持续跟进执行进度。

  Coordinate tasks according to priorities and monitor implementation progress.

• 跟进各项工作指示及决策的执行情况，并向老板反馈结果。

  Follow up on the implementation of the Director's instructions and decisions, and report the outcomes.

• 主动提醒重要事项及截止日期，及时反馈延误或异常情况。

  Proactively remind relevant parties of important matters and deadlines, and report delays or issues promptly.

3. 公司事务协调 | Business and Operations Coordination

• 根据老板的指示，协调公司员工、各部门及外部合作伙伴之间的工作。

  Coordinate work among employees, departments, and external business partners according to the Director's instructions.

• 协助处理公司日常运营、内部沟通及行政事务。

  Assist with daily business operations, internal communications, and administrative matters.

• 协助传达老板的工作指示，并跟进相关人员的执行情况。

  Communicate the Director's instructions and follow up with relevant personnel on implementation.

4. 文件及资料管理 | Document and Information Management

• 负责整理及管理公司文件、合同、报告、业务资料及相关记录。

  Organise and maintain company documents, contracts, reports, business information, and records.

• 协助准备工作汇报、会议纪要、业务数据及管理层所需资料。

  Assist in preparing progress reports, meeting minutes, business data, and information required by management.

• 妥善保管公司机密信息及老板的商务资料。

  Maintain the confidentiality and security of company information and the Director's business records.

5. 业务及项目支持 | Business and Project Support

• 协助老板跟进公司业务发展、项目进度及重要工作计划。

  Assist the Director in monitoring business development, project progress, and key business initiatives.

• 根据老板的安排，跟进客户、家长、供应商及合作伙伴相关事务。

  Follow up on matters involving clients, parents, suppliers, and business partners as assigned by the Director.

• 配合公司需要，协助处理市场推广、业务活动及专项项目。

  Support marketing activities, business events, and special projects as required.

• 收集、整理相关业务信息，为老板提供必要的决策支持。

  Gather and organise relevant business information to support the Director's decision-making.

6. 其他工作职责 | Other Duties

• 主动了解老板的工作需求，提前做好相关准备及安排。

  Anticipate the Director's work requirements and make the necessary preparations in advance.

• 根据老板的指示，及时处理其他合理的工作任务。

  Carry out other reasonable duties and assignments as directed by the Director.

• 定期汇报工作进度，并及时提出需要协调或决策的事项。

  Provide regular progress updates and promptly highlight matters requiring coordination or management decisions.

二、任职要求 | Job Requirements

• 具备良好的沟通、协调及执行能力。

  Good communication, coordination, and execution skills.

• 做事细心、有条理，具备较强的责任心及时间管理能力。

  Organised, detail-oriented, responsible, and able to manage time effectively.

• 能够独立处理工作任务，并主动跟进工作进度。

  Able to work independently and proactively follow up on assigned tasks.

• 具备良好的保密意识，能够妥善处理机密及敏感信息。

  Maintain confidentiality and handle sensitive information professionally.

• 熟悉 Microsoft Office、Google Workspace 等办公软件。

  Proficient in Microsoft Office, Google Workspace, and other relevant office applications.

• 具备行政助理、管理助理或老板助理相关经验者优先。

  Previous experience in administration, management support, or executive assistance is preferred.

• 能够适应多任务工作环境，并根据业务需求调整工作优先级。

  Able to manage multiple tasks and adapt to changing business priorities.

三、岗位核心要求 | Key Expectations

• 直接向老板汇报，按照老板的指示开展工作。

  Report directly to the Director and carry out duties according to the Director's instructions.

• 确保所有交办事项有记录、有跟进、有结果。

  Ensure all assigned tasks are properly recorded, followed up, and completed.

• 主动提醒重要事项，及时反馈工作进度及问题。

  Proactively highlight important matters and provide timely updates on progress and issues.

• 未经授权，不得擅自作出重大决策或对外承诺。

  Do not make major decisions or external commitments without proper authorisation.