Administrative Manager / Executive Assistant

Job information Administrative Manager / Executive Assistant from the Company Jk & T Equipment Pte. Ltd., this latest Administrative Manager / Executive Assistant job vacancy is located in the city Singapore. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Administrative field have been opened and published up to the specified time.

About the Role
We are a growing small-to-medium enterprise looking for a highly organized, proactive Administrative Manager / Executive Assistant to keep our operations running smoothly and support the leadership team directly. This is a hybrid role that blends office/administrative management with executive support – ideal for someone who thrives on structure, takes ownership, and enjoys being the person who makes everything work behind the scenes.
Key Responsibilities
Executive Support
.Manage the founder/director’s calendar, meetings, and travel arrangements
.Prepare correspondence, presentations, reports, and meeting minutes
.Act as a gatekeeper and point of contact for internal and external stakeholders
.Handle confidential information with discretion

Administrative & Office Management
.Oversee day-to-day office operations, vendor relationships, and suppliers
.Manage filing systems, records, and document workflows (digital and physical)
.Coordinate HR-related administrative tasks (onboarding, leave tracking, basic payroll support)
.Liaise with external parties such as accountants, auditors, banks, and government agencies

Finance & Operations Support
.Assist with invoicing, expense tracking, and basic bookkeeping coordination
.Support budget tracking and expense reporting
.Help maintain compliance with statutory filings and licenses

Project & Process Support
.Coordinate cross-functional projects and follow up on action items
.Identify and implement process improvements for office efficiency
.Support ad-hoc business initiatives as needed

Requirements
.Diploma or Degree in Business Administration, Management, or a related field
.3-5 years of experience in an administrative, EA, office management, or operations role
.Strong organizational skills with excellent attention to detail
.Proficiency in Microsoft Office / Google Workspace comfortable learning new tools and systems
.Excellent written and verbal communication skills
.Ability to multitask, prioritize, and work independently with minimal supervision
.Discretion and professionalism when handling sensitive/confidential matters
.Prior experience in an SME environment is a plus